Need help? Contact us at [email protected]. 

General FAQs

What is Stellic?

Stellic is a dynamic advising support platform that will empower students as they navigate their academic and personal path at UVA. Stellic offers comprehensive course planning and communication tools, enabling students to explore academic options, manage requirements, and connect with advisors and support systems. Stellic also enhances the advising experience for advisors with tools that help advisors keep track of their students’ plans and progress, and features that promote engagement between students, advisors, and faculty.

Why is the University adding Stellic to its toolkit for students and those involved in supporting them?

UVA has a complex academic environment, offering a rich array of academic programs and opportunities across schools. Students report that navigating this environment and finding resources and support can be challenging.  Stellic will make it easier for students to explore academic programs and find resources and opportunities related to their academic goals. Students will benefit from streamlined processes and personalized support, and advisors will benefit from tools that facilitate proactive and tailored guidance. The adoption of Stellic will help us to provide a holistic and equitable experience for every UVA undergraduate.

Who will use Stellic?

Stellic will serve all undergraduate students, as well as faculty and staff who serve advising roles across the University. As a holistic advising support platform, Stellic will be an essential tool for every individual who plays a role in guiding UVA students on their path to success.

When will graduate and professional students begin using Stellic?

Beginning in fall 2025, students enrolled in accelerated master’s programs and their advisors will begin to use Stellic. The planning underway for the undergraduate implementation and lessons learned through the fall semester will inform the approach to the expansion to graduate and professional schools. Maintaining one degree audit system assures accuracy and compliance within our institution and our tool of choice, Stellic, provides this system for all undergraduate, graduate and professional programs.

How can I turn on accessibility features in Stellic?

Open your user settings by clicking on your photo in the upper right corner of the screen, and then the gear icon labeled Settings. A panel will open on the right side of the screen. Within that panel, scroll down to a section called Web Accessibility. There are two options you can choose to enable. One enables high contrast colors. The other enhances interaction with non-text and color-coded options. Click here to read more in Stellic’s Help Center.

Who do I contact for Stellic support?

Contact UVA's Stellic team at [email protected]. 

For Students

What will Stellic enable us to do that is different from what we are able to do now?

Students will benefit from enhanced course planning tools that will help them explore majors and minors, discover new classes, and design potential paths for future semesters. Students will be able to connect with advisors across the University, curate a personal advising team, send and receive messages, and schedule appointments-- all within one platform.

When will I start using Stellic?

Students and the advisors who support them, will be phased into Stellic starting in Summer 2024 through early 2025. 

Summer 2024:

• Engineering first years (Class of 2028)
• Data Science majors (Class of 2027)

 

Fall 2024: 

• Remaining undergraduate first year students (Class of 2028)

 

Spring 2025:

• Remaining undergraduate second year students (Class of 2027)
• Third year students (Class of 2026) will begin using Stellic’s advising tools and course planner only

 

Fall 2025:

• Students enrolled in accelerated master’s programs

What resources will be available to help students learn how to use Stellic’s features effectively?

Training and support will be available to students as they gain access to Stellic. Training will be offered both in-person and online, with some elements synchronous and some asynchronous. Academic Affairs and the Office of the University Registrar (UREG) are working to develop training materials and opportunities. Staff will be available via email for ongoing support.

Is Stellic replacing SIS?

No. Stellic is not a replacement for SIS. SIS performs a variety of functions and contains information that Stellic does not. 

Will I register for classes in Stellic?

No. Students will continue to register for classes in SIS. Stellic will provide students with robust tools to plan classes for upcoming and future semesters, and to communicate with advisors. 

How will I gain access to Stellic?

Students will receive emails from their school and the Stellic project team as the platform becomes available to them. The project team will provide online guides, in-person training sessions, virtual training sessions, and email support to help ensure that students get the most out of the platform. 

 

For Faculty & Staff

What will Stellic enable us to do that is different from what we are able to do now?

Advisors will be able to review students’ academic plans, refer students to other schools and units, communicate with students, send and receive messages, schedule appointments, and create custom reports-- all within one platform.

When will students begin using Stellic?

Students and the advisors who support them, will be phased into Stellic starting in Summer 2024 through early 2025. 

Summer 2024:

• Engineering first years (Class of 2028)
• Data Science majors (Class of 2027)

 

Fall 2024: 

• Remaining undergraduate first year students (Class of 2028)

 

Spring 2025:

• Remaining undergraduate second year students (Class of 2027)
• Third year students (Class of 2026) will begin using Stellic’s advising tools and course planner only

 

Fall 2025:

• Students enrolled in accelerated master’s programs

What resources will be available to help faculty and staff learn how to use Stellic’s features effectively?

Training and support will be available to faculty and staff as they gain access to Stellic. Training will be offered both in-person and online, with some elements synchronous and some asynchronous. Academic Affairs and the Office of the University Registrar (UREG) are working to develop training materials and opportunities. Staff will also be available via email for ongoing support.

Will students register for classes in Stellic?

No, students will continue to register for classes in SIS. Stellic will provide students with robust tools to plan classes for upcoming and future semesters, and to communicate with advisors. 

How will faculty and staff gain access to Stellic?

Faculty and staff will receive emails from their school/unit and the Stellic project team as their onboarding date approaches. To ensure that they understand the platform’s capabilities and how to use them, they will be required to undergo training in order to gain access to the platform.

 

Need help? Contact us at [email protected].