Faculty & Staff: Getting Started
Get to Know Stellic
A Message From Our Sponsors
Deputy Provost and Senior Vice Provost for Academic Affairs, Brie Gertler, and Vice President and Chief Student Affairs Officer Kenyon Bonner, share how Stellic@Virginia will help support your work with students and transform advising at UVA.
How do I log in to Stellic?
Faculty and Staff must complete training before they can access Stellic. Once you have completed training, you can access Stellic on a desktop or mobile device using your NetBadge credentials. (NetBadge Support)
When do I start using Stellic?
All undergraduate students currently have access to Stellic (as of March 17, 2025). Accordingly, all SIS assigned advisors for undergraduate students should be using Stellic now.
Additional academic advisors within schools, Student Affairs and other central units can start using Stellic after completing training.
How do I learn about advising at my school?
The Stellic project team meets regularly with a working group from each school. You can email the project team at [email protected] to learn more, or contact one of the people listed below for your school. Note that decisions are still pending about graduate and professional school usage, and information will be forthcoming.
- Architecture: John Comazzi or Tashana Starks
- College of Arts and Sciences: Judy Giering or Meira Kensky
- Batten: Amanda Crombie or Heather Downs
- Education and Human Development: Catherine Brighton or Nadia Cempre
- Engineering: Will Guilford or Lisa Lampe
- Data Science: Sadie Royal Collins or Heather Corley
- McIntire: Danny Steeper or Sally Armentrout
- Nursing: Theresa Carroll or Lynn Corbett
- SCPS: Julia May or Martha-Ann Toms Farmer
How can I receive Stellic Training?
To gain access to Stellic, all faculty and staff are required to complete training provided through Workday Learning. The specific training requirements vary based on the manner in which faculty and staff interact with and support students. Please refer to the options outlined below:
| Training | Description | Audience | Components |
|---|---|---|---|
|
Stellic for Faculty & Staff Supporting Broad Student Populations
|
This comprehensive training program is designed for faculty and staff who support diverse student populations across the institution. The program offers an in-depth overview of the platform, complemented by a workshop that provides participants with practical experience in utilizing the platform's tools.
The training will encompass various aspects of course planning, including degree audits, exceptions, and the use of the planner. Participants will also delve into the advising tools, which include reports, notes, referrals, appointments, and messaging functionalities. Additionally, the program will cover student data protection protocols as mandated by the Family Educational Rights and Privacy Act (FERPA). |
Directors of Undergraduate or Graduate Programs, Program Coordinators, Registrars, Student Affairs Staff, and other faculty or staff who support broad groups of students, including those that complete exceptions.
|
Part 1: Asynchronous Modules (approximately 1 hour)
Part 2: In-Person Workshop (approximately 3 hours) |
|
Stellic for Faculty & Course Instructors
|
This program is tailored for faculty members with assigned advisees and course instructors who support students without providing direct advising. It offers an introductory overview of the course planning tools available within the platform, including degree audit and planner tools. Additionally, the program highlights the advising functionalities, such as note-taking, messaging, and appointment scheduling tools.
|
Faculty who both advise students and those who teach but do not currently have assigned advisees.
|
Asynchronous Modules (approximately 1 hour)
|
When can I access training?
Undergraduate advisors can access training now. If you work with undergraduate students and have not received information on training please enroll in the relevant course using the link above.
How do I get support?
Quick How-to Guidance
Stellic’s Help Center provides lots of tips and how-to guides for the platform.
-
Stellic’s Quickstart Guide for Advisors
UVA Support
For questions about course details, degree audits (students’ degree requirements), and using Stellic tools at UVA, email our team at [email protected].
Support From Stellic (24/7)
For technical issues and support, visit the Stellic Help Center.
-
Automated Bot Assistance: 24/7
-
Human Assistance: M-F 8 a.m. - 6 p.m. ET
Instructions for Syncing Outlook Calendar
Faculty/Staff Users can connect their Outlook calendar to Stellic so that appointments made within Stellic are added directly to your Outlook calendar. Connecting your calendar also allows Stellic to track your availabilityfor appointments while accounting for other events on your calendar.
To connect your calendar, click on the "Connect Calendar" button at the top of the Appointments page in Stellic.