Access Stellic

Faculty & Staff: Getting Started

Faculty & Staff: Getting Started

Get to Know Stellic

A message from our key sponsors

In this short video, UVA's Brie Gertler, Deputy Provost and Senior Vice Provost for Academic Affairs, and Kenyon Bonner, Vice President and Chief Student Affairs Officer, briefly share how Stellic @ Virginia will help support your work with students and transform advising at UVA. 

How do I log in to Stellic? 

Log in to the Stellic portal on a desktop or mobile device using your NetBadge credentials. (Need help logging in?) 

Log in to Stellic

​​​​​When do I start using Stellic? 

First-year students in Engineering are currently using Stellic, and all other first-year students will gain access in October 2024. The Stellic project team is working with schools to identify advisors who work closely with first-year students, especially those who work in central school offices or are assigned academic advisors for first-year students. These faculty and staff are being prioritized for onboarding as Stellic users.  

Additional faculty and staff advisors in schools, Student Affairs, and other central units can expect to start using Stellic in the spring or summer of 2025.

View Access timeline

How do I learn about advising at my school?

The Stellic project team meets regularly with a working group from each school. You can email the project team at [email protected] to learn more, or contact one of the people listed below for your school. Note that decisions are still pending about graduate and professional school usage, and information will be forthcoming. 

  • Architecture: John Comazzi or Tashana Starks  
  • College of Arts and Sciences: Judy Giering or Meira Kensky 
  • Batten: Amanda Crombie or Heather Downs 
  • Education and Human Development: Catherine Brighton or Nadia Cempre 
  • Engineering: Will Guilford or Lisa Lampe 
  • Data Science: Sadie Royal Collins or Heather Corley 
  • McIntire: Danny Steeper or Sally Armentrout 
  • Nursing: Theresa Carroll or Lynn Corbett 
  • SCPS: Julia May or Martha-Ann Toms Farmer  

How can I receive Stellic Training? 

To prepare for the release of Stellic, advisors will complete the 'Stellic for Advisors Learning Program'. This training program includes asynchronous modules that provide a broad overview of the platform and a synchronous workshop in which participants will gain hands-on experience using the tools for course planning and advising work.  Each portion of the training is detailed below:  

Asynchronous Modules 

These modules are available in Workday Learning and must be completed PRIOR to the second part of the training, the in-person workshop.   

  1. Introduction to Stellic 
  2. Course Planning Tools 
  3. Advising Tools 
  4. Utilization Features 
  5. FERPA  
  6. Request for Access  

In-Person Workshop

Upon completion of the asynchronous modules, advisors can select a date for the workshop portion of the program through Workday.  Advisors should bring a laptop as the session will be interactive.     
 

When can I access training?

Advisors will receive an email invitation with directions for completing the training based on consultation with school/unit leadership teams. Advisors who support first-year students will be prioritized through October 2024. Other advisors will be trained prior to the February release for second, third, and fourth-year students.  If you are interested in early access to Stellic, you may email [email protected]. 

 

How do I get support?

Quick How-to Guidance 

Stellic’s Help Center provides lots of tips and how-to guides for the platform.  

 

UVA Support

For questions about course details, degree audits (students’ degree requirements), and using Stellic tools at UVA, email our team at [email protected].

Submit a support ticket

Stellic Support (24/7)

For technical issues and support, visit Stellic's Help Center.

  • Automated Bot Assistance: 24/7

  • Human Assistance: M-F 8 a.m. - 6 p.m. ET

Instructions for Syncing Outlook Calendar 

Faculty/Staff Users can connect their Outlook calendar to Stellic so that appointments made within Stellic are added directly to your Outlook calendar. Connecting your calendar also allows Stellic to track your availabilityfor appointments while accounting for other events on your calendar. 

To connect your calendar, click on the "Connect Calendar" button at the top of the Appointments page in Stellic.

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