First Message to Advisor

Use this optional template as an introduction message to your advisor. You can send it as an email or as a message in Stellic. 

Message Template

Dear [Advisor’s Name],

My name is [Your Name], and I am a student at UVA. I am reaching out to request a meeting with you to discuss my academic planning and how I can effectively use Stellic to manage my course selections and track my progress.

As I begin my journey at UVA, I want to ensure that I am making informed decisions regarding my course load and degree requirements. Your guidance will be invaluable in helping me navigate this process. Additionally, I am eager to learn how to leverage Stellic to its fullest potential for my academic success.

Could we schedule a meeting at your earliest convenience? I am available on [provide a few dates and times that work for you], but I am flexible and can adjust to fit your schedule. I am happy to use the appointment feature of Stellic if that works best for you. 

I look forward to meeting with you and discussing my academic plans.

[Your Full Name]
[Your UVA Email Address]

Preparing For Your First Meeting

Preparing for a meeting with an academic advisor is an important step in ensuring the meeting is productive and beneficial. Here are some tips for students to prepare for upcoming meetings with their advisor:

• Review Your Academic Plan in Stellic: Look over your academic plan, degree requirements, and any previous notes or plans discussed in prior meetings. This helps you stay on track and ensures you are aware of your progress.
• Prepare Questions and Concerns: Write down any questions or concerns you have regarding your classes, major, career goals, or academic challenges. This ensures you don’t forget to address any important topics during the meeting.
• Know Important Dates and Deadlines: Be aware of key academic dates and deadlines, such as registration periods, add/drop dates, and graduation application deadlines. This helps in planning your course schedule and other academic activities.
• Reflect on Your Goals: Consider your short-term and long-term academic and career goals. Be prepared to discuss how your current courses and activities align with these goals and seek advice on how to better align them if needed.
• Be Open to Suggestions: While it’s good to have a plan, be open to feedback and suggestions from your advisor. They may offer insights or alternatives you hadn’t considered.
• Be Ready to Take Notes: Bring a notebook or device to take notes during the meeting. This helps you remember the advisor’s recommendations and any actions you need to take.

Instructions for Syncing Outlook Calendar

STELLIC NEEDS TO GET US THESE INSTRUCTIONS TO COMPLETE THIS SECTION- Follow these instructions to sync your outlook calendar to the Stellic tool - this will make using the tool and coordinating with your advisor easier. 

Stellic Notifications 

Students are notified either within the Stellic application or also within their email (depending on their settings) when the following actions occur when:

• They receive a message from an advisor. (Note that bulk messaging overrides the student's notification settings and will always send an email.)

• An advisor makes a note on a plan item.

• An advisor makes a change to their plan.